Job Description

Job Category:
Administrative Position

Title:
Front Office Representative

Location:
AZ-Phoenix-Metro Outpatient Clinic (O)

Southwest Behavioral & Health Services is a large and growing, non-profit community-based provider of behavioral health services with locations throughout the Phoenix metropolitan area, rural Maricopa County, Gila, Pinal, Mohave, Coconino, and Yavapai Counties. We are a well-established voice in the community with more than 115 sites, over one thousand employees, and 40 years’ experience.

Join Southwest Behavioral & Health for exceptional growth opportunities driven by our promote-from-within philosophy. We provide an EXCELLENT compensation and benefits package, including immediate participation in our 403(b) program with 20% company match after 1 year of service. Generous Paid Time Off (PTO) includes 3 weeks of time-off your 1st year (available after 6 months) and increased vacation accruals after 2, 5 and 10 years of service! We offer low cost medical insurance and offer 100% company-paid dental, Short Term Disability, Long Term Disability, and Life coverage for employees. Other great benefits include 10 paid holidays, vision, licensure/certification reimbursement, tuition reimbursement, prescription drug discounts, chiropractic services, 100% paid Employee Assistance Program, and much more!

We are seeking a Front Office Representative to join our Metro Outpatient Clinic. Medical Assistants encouraged to apply! This is a full-time 40 hour per week position with a work schedule of Monday through Thursday between 8am and 7pm and Fridays 8am to 5pm.

Responsible for processing medication refill requests, prior authorizations, and lab results. In addition, manages prescriber schedules and acts as a liaison between consumers, prescribers, and other clinical staff.

Responsibilities: 

  • Processes refill requests
  • Processes medication issues and prior authorizations
  • Processes and monitors lab results
  • Administers injections as needed.
  • Makes requested client contact calls for customer service follow-up and complaint resolution
  • Manages Prescriber schedules (blocking documentation time, meetings, etc.)
  • Establishes, updates and maintains all client databases and scheduling of consumer appointments
  • Maintains accurate, thorough, and current documentation of contact with consumers and services received/provided
  • Coordinates transportation as clinically necessary/appropriate
  • Coordinates care and needs in accordance with established policies, procedures and clinical protocols
  • Obtains vital signs for Prescribers
  • Schedules medication, counseling, and intake appointment.
  • Completes intake referrals and screening.
  • Calls to reschedule appointments when clinical staff are out unexpectedly.
  • Performs general clerical duties for the clinic as requested/assigned by CSR Supervisor, Program Director and/or Administrative Coordinator.
  • Greets consumers.
  • Answers all incoming phone calls by third ring.
  • Checks clients in/out.
  • Confirms/updates consumer contact information.
  • Verifies consumer eligibility/enrollment prior to appointment: AHCCCS, RBHA/agency, Limited Income Subsidy, Medicare Part D.
  • Processes transfer requests
  • Collects client fees/copay
  • May be expected to work at various SBH locations as required

Requirements:

  • High School Diploma or G.E.D required
  • Completion of a Medical Assistant training program highly preferred.
  • Medical Assistant Certification preferred
  • 1-2 years of experience in a medical or behavioral health background preferred
  • Requires prior clerical experience, preferably in a behavioral health setting (Consideration given for course work in lieu of part of the experience requirements)
  • Bilingual (English/Spanish) preferred

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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