Facilities Specialist

Southwest Behavioral & Health Services is seeking a Facilities Specialist! The position will be working Monday through Friday at SB&H Admin building located off of 3^rd St. and Osborn. This position accurately and consistently, receives, reviews, enters, and tracks the completion of work orders using databases and spreadsheets.  Routinely will contact property managers, maintenance staff and vendors to request work to be performed at residential and business locations. 

Schedule/Location: The position will be working Monday through Friday 6:30am to 3:30pm at SB&H Admin building located off of 3^rd St. and Osborn.

Pay: Pay rate starts at $20.00 per hour.

Ideal Candidate

Our Ideal Candidate will possess solid decision making, problem solving, and multi-tasking skills. Possess strong critical thinking skills in response to emergency facility issues. Promote good facility relations with Program Coordinators. Be flexible with schedule changes. Ability to work with all levels of management. Generates accurate reports and completes other assignments upon request. 

About the Position

Under general supervision this position accurately and consistently, receives, reviews, enters, and tracks the completion of work orders using databases and spreadsheets. Routinely will contact maintenance staff & vendors to request work to be performed at residential and business locations. Creates requisitions and purchase orders for vendor invoicing when assigned. Works with Facilities Project Coordinator to obtain quotes for monthly/yearly services from established and new service providers as needed. 

Duties & Responsibilities

• Provide general clerical support to Facilities & Purchasing as needed.
• Perform facility inspections as required.
• Contact vendors when discrepancies in billing arise.Create facility tickets for outsourced service calls in JIRA system.
• Assist with service vendor quotes and obtains appropriate approvals when needed.
• Maintain and replenish inventory as needed.
• Sorts mailroom packaging and preps for courier delivery to SBH sites (Daily).
• Process biohazard removal requests.
• Contacts vendors for recycling program and waste management.
• Assist with fiscal year end tasks as assigned by facilities and purchasing.
• Cross train in all function of the purchasing and facilities departments.
• Maintain SDS information and books for Risk Management.
• Assist with facility moves.
• Receives and handles work orders and telephone requests for properties through complete process, managing both owned and leased facilities.
• Notifies property managers about requested work via email, fax, or telephone.
• Routinely contacts property managers, maintenance & vendors to verify requested work has been completed.
• Visit sites to confirm completion of repair upon request of Facilities Supervisor for critical & problem jobs.
• Generates reports as requested.
• Option for On-call for emergency situations 24 hours a day/7 day a week.
• To ensure compliance & adequate services, additional job duties may be required to meet the needs of the program and or department.

Minimum Requirements 

• High School Diploma plus (3) three years office experience and some experience in a facilities setting.

Benefits

• 3.3 weeks of PTO your 1^st year of employment, with increased accruals after 2, 5 and 10 years of service!
• 10 paid holidays
• Low-cost medical and vision insurance and 100% company paid dental, short term disability, long term disability and life insurance for employees
• We will help you save for retirement – 40% company match up to a 10% deferral into your SB&H retirement account!
• Career Development – Benefit from our culture of internal promotion!
• We help you with your higher education goals – Reduce your tuition costs with our tuition reimbursement program & discount degree programs!
• Employee Assistance Program, Health & Wellness and much more!

About SB&H

Do you want to help SB&H fulfill our mission, “Delivering compassionate care to enhance lives and improve communities”? To gain a stronger understanding of Southwest Behavioral & Health Services mission, values and services please review our website, https://www.sbhservices.org/history-mission-milestones. 

SB&H is a drug-free workplace, drug screening required. EOE 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.